IS THERE SECURITY WHEN THE VENDOR AREA IS CLOSED?
Yes, a security guard will be guarding the room when the Vendor Area is closed. There will be one guard outside the Vendor Area and one guard stationed inside.
CAN I ADVERTISE THAT I HAVE A SPACE AT DEF CON?
Once your space has been reserved and paid for, you are welcome to advertise that you'll be at DEF CON 25. The only stipulation is that you provide links to the DEF CON 25 web page (https://www.defcon.org/html/defcon-25/dc-25-index.html).
Once you have paid your vendor fee and submit your logo, we will place your logo and listing in the DEF CON 25 website and in the Official Program
IF I AM NOT AT MY BOOTH WHEN THE VENDOR AREA OPENS, WHO WILL WATCH IT?
No one. You are responsible for any merchandise in your area while the Vendor area is open.
While we do have Vendor Goons in the Vendor area, DEF CON is not responsible for any lost or stolen articles.
ARE SPACES ALLOCATED ON A FIRST COME/FIRST SERVED BASIS?
No. This has been the policy in some years past, however this year, each application for space in the DEF CON 25 Vendor area will be evaluated by the Vendor area staff and will make a determination about the appropriateness and value of the vendor. Vendors will be notified regarding the decision on their application (approved or declined).
DEF CON reserves the right to refuse a space to any prospective vendor for any reason and without explanation.
CAN I CHOOSE MY SPACE FROM THE DIAGRAM LIKE IN THE PAST?
Spaces will be assigned by the DEF CON Vendor Staff. Certain spaces have to be placed in specific areas due to agreements between vendors as well as to accommodate book signings, and other DEF CON related activities. We will certainly try to work with all vendors to ensure that everyone is pleased with their location. The diagram will be emailed to approved vendors.
NOTE: THE DEF CON VENDOR STAFF RESERVES THE RIGHT TO CHANGE YOUR TABLE ASSIGNMENT AT ANY TIME. IF WE DETERMINE THAT A CHANGE IS NECESSARY, YOU WILL BE NOTIFIED. IF THE CHANGE IS UNACCEPTABLE TO YOU, YOU WILL BE PERMITTED TO CANCEL YOUR RESERVATION
DO I NEED TO BUY A BADGE FOR MY SPACE?
Each space will come with one badge included in the cost. No one will be admitted into DEF CON without a badge. Only vendors with vendor badges will be allowed in the Vendor area before and after hours. Please plan accordingly.
All fields are required to be filled in. Failure to complete the form may result in your application being denied.
HOW AND WHEN DO I NEED TO SUBMIT MY LOGO FOR INCLUSION IN THE DEF CON 25 PROGRAM?
Logo files should be saved as vector artwork, EPS file format, Illustrator preferred. The minimum resolution of 300dpi, though 1200 dpi is preferred.
Photoshop TIF, JPEG and PSD files are accepted if they are a minimum 4" (at the largest point) at 150 dpi.
No GIF or PNG files accepted. No logos created in Word or PowerPoint will be accepted. No exceptions.
Logos should be submitted when your application is accepted and should be compressed in archive format (.zip, .tgz, .sit, .sea ). More information will be provided at the time you receive your approval email.
WHAT SIZE ARE THE TABLES?
There are two different sizes of tables: 8’x3’ (approximately) and 8’x18” half- tables (approximately). All spaces will receive one 8'x3' table. If you require half-tables for any reason, please note that on your application.
Vendor space is charged for the space size, not table size. There will be a charge for extra tables.
|Thursday||9AM - 6PM - Setup Only|
|Friday||10AM - 7PM|
|Saturday||10AM - 7PM|
|Sunday||10AM - Closing Ceremonies|
IF I CAN'T MAKE IT, CAN I GET A REFUND?
Yes, if you have paid for a space and find that you are unable to attend DEF CON, contact Jay (vendors [at] defcon.org to arrange to get a refund. You must contact us at least thirty days (30) prior to the start of DEF CON to cancel your space for a partial refund. All other circumstances are dealt with on a case-by-case basis.
WHO ARE THE VENDOR STAFF?
Jay (HexdumP) will be coordinating everything leading up to DEF CON. Once on site, HexdumP and Alijohn (PushPin) will be running the Vendor area. Wad, AlxRogan, Jenn, Evil Rob, Emily and Redbeard are back again this year, as well.
WHY HAS THE PRICING CHANGED?
Every year, we renegotiate the event production costs with the hotel's production provider. In the interest of transparency, we must keep up with the increases we incur.
JUNE 1st 2017
WHAT TIME IS SET UP FOR VENDORS AND IS MY STUFF SAFE?
Vendor set up will begin on Thursday, July 27, 2017 at 9:00 AM. All vendors must be set up by 6:00 PM that day. The Vendor area will be open for those nine hours specifically for set up. If you do not think you can set your area up in that time, you should plan on bringing more helpers.
The Vendor area will be secured and anyone that is not DEF CON staff will have to leave the area at 6:00 PM Thursday July 27, 2017. This allows vendors that have completed set up to leave and get some rest before the show starts the next day...they need it, and so do we! The Vendor area will be secured on Thursday night.
This is where the magic happens. Old vendors and new come here to register for the DEF CON Vendor Area. We are in the Caesars Ballroom this year. Our layout has changed, too. All the answers you are seeking are in the FAQ. Please read them before proceeding to the sign up form.
The new location at Caesar's means there will be some challenges for using the loading dock. We are working on a way to ensure everyone has the time they need at the loading dock. There will be multiple logistics email between now and DC 25.
DO I HAVE TO GET A SPACE FOR ALL 3 DAYS?
Yes. If you choose not to use your space for all three days, that is up to you.
LAST YEAR I SAW SOME HUGE DISPLAYS. CAN I DO THAT?
Maybe. One of the required pieces of information in your application for a vendor space is the type and size of your display. We will work with the hotel to make a determination on which displays are acceptable and which are not and get back to you.
The ceilings in our room are 30 feet tall so, as long as your display is no longer than the length of your space (8 feet for 8 foot, and 10 feet for 10 foot spaces, respectively) and and no taller than the ceiling you should be ok. It would probably be smart to make sure that you have some clearance though...just in case. Regardless, please wait for approval before ordering your materials.
Considering requesting a space for DEF CON? Please read through the following questions carefully before requesting a space in the Vendor area!
WHO DO I PAY?
Payment for tables will be due in full by June 1, 2017. Payment details will be sent once your application has been approved. We are exploring options for electronic payments and, if available, that information will be provided, as well.
If you need additional vendor badges that you have not paid for once you arrive, you can pay on site and receive your Vendor badges, as long as they are available. If you don't specify the number of badges you need, you can't be guaranteed a Vendor badge. If Vendor badges are not available, you may purchase a Human badge. This will just mean that you need to coordinate with the Vendor staff to enter and exit the room during morning setup and evening tear down.
CAN I USE THE DEF CON LOGO IN MY DESIGNS?
The text "DEF CON" and all iterations and versions may be used on clothing items and stickers only, with approval from Jeff Moss. The text must appear in conjunction with "25” or "2017” or "twenty-five”, etc. to designate that the item is specific to this year's conference. Items with any iteration of DEF CON 25 may not be advertised or sold publicly after August 14, 2017.
All other items such as barware (glass, plastic, metal or otherwise), toys, electronic items, etc. may not contain any version of the text DEF CON without prior permission. Items containing only the text DEF CON in any iteration may not be sold. Not sure if any of this info applies to your stuff? Just ask. Send an email to Jay Korpi (vendors [at] defcon.org) and he will pass on the request. All requests must include a mock up picture of the proposed design.
Under no circumstances may the DEF CON logo of any version (past or present) appear on any merchandise that will be sold by persons other than the official DEF CON swag booth.
The idea is for the vendors to create specific DEF CON 25 merchandise, not generic DEF CON stuff.
Any vendor who is found in violation of this regulation will have any offending items confiscated and will be removed from the Vendor area.
Email vendors [at] defcon.org with any questions.
WHAT HOURS WILL THE VENDOR AREA BE OPEN?
The Vendor Area will open to the public at 10:00 AM each day (Friday - Sunday). Vendors may arrive one hour earlier (9:00 AM) to begin preparations for the day. Only authorized vendors (with Vendor badges) will be allowed in the Vendor area for this additional hour. There are no exceptions. The Vendor Area will close at 7:00 PM on Friday and Saturday. The Vendor Area will close at the start of closing ceremonies on Sunday.
15 minutes prior to the appointed close time, an announcement will be made that the Vendor area is closing. Transactions that are in progress, or persons in line to pay for items may complete their transaction. No additional persons will be allowed into the Vendor area after the appointed close time. Vendors have one additional half hour (until 7:30 PM) to wrap things up and vacate the Vendor area on Friday and Saturday. On Sunday, vendors will have additional time to pack up any remaining merchandise.
IS THERE A DISCOUNT FOR MULTIPLE SPACES?
No. Additional spaces will come at the same cost. However, if you do not need the additional badges, we will reduce the cost per space by one badge ($260).
HOW ARE SPACES RESERVED?
All prospective vendors need to complete the application through this website.
Please note, if you were a vendor last year and want to return, we will ask about new products you plan to sell. These should be in addition or in replacement of product you made available last year.
HOW MUCH ARE SPACES?
This year we have the following spaces and prices (All spaces along the walls will be 10x10 spaces. All interior spaces will be 8x8):
8x8 space = $1250
10x10 space = $2060
10x10 space with extra storage = $2415
3 table "U" space = $3750
6 table rectangle = $7500
6 table rectangle with extra storage = $8125
All spaces will come with one badge unless the vendor does not need the additional badges, then there will be a $260 discount.
Power = $250
Internet = $400
Phone = $290
Banner = $290
Associated services are negotiated with the hotel's Production contractor. These are passed directly (no mark up) to the vendor.
Payment for spaces will be due in full by June 1, 2017. Payment details will be sent once your application has been approved. We are exploring options for electronic payments and, if available, that information will be provided as well. For now, count on either sending a check or doing an electronic transfer.
If your space is not paid in full by June 15, 2017, your space may be given to another interested party. Any cancellations must be made at least 30 days prior to the start of DEF CON 25 (Jul 27-30, 2017) to receive a partial refund (50% of table cost).
Copyright © DEF CON Vendors. All rights reserved
Have questions that were not in the FAQ? Just want someone to talk to? Hit us up!
ALL ADDITIONAL QUESTIONS SHOULD BE DIRECTED AT vendors [AT] defcon.org. THANKS!